How to Book a School
Grand Erie District School Board provides a seamless process to booking a school facilities through a user friendly online booking process. Renting a school facility is a simple process done in the comfort of your own home!
User groups (groups who have been renting space for 5 years
consecutively for the same dates and location) will be notified by May
15 of each year and must submit by June 30 to keep their Historical
Use permits for the next school year cannot be submitted until July 1. The approval process commences on July 1 and depending on the
volume, may take up to 3-4 weeks to complete.
For new booking throughout the school year, applications must be submitted not less than two (2) weeks prior to the permit start date.
Create an Account
To book a Grand Erie District School Board facility, an account must be created in our on-line booking system by clicking the Get Started link. https://gedsb.ebasefm.com/rentals/welcome
Choose a Facility
Choose a facility that will suit the groups need and availability. The online reservation system provides access to many school spaces across Grand Erie such as gymnasiums, auditoriums and cafeterias and outdoor fields.
In order to rent a school facility using the online booking system, new users will need to create an account as listed above. Existing users can simply log in. Once logged in, simply click on the ‘Create New Permit’ button at the top of the screen and complete the on-line request form. Don’t forget to click the ‘Submit’ button on the last page of the form.
Submit Your Permit
Once you have completed the on-line permit request, the Community Use of Schools Permit Clerk will receive your request and it remains in pending status until the review process is complete.
Once a permit application has been submitted it may take up to two weeks to be processed. Permits received with less than 10 business days could risk having some dates cancelled. Insurance requirements and payments must be received prior to the permit being issued.
During permit processing, you may notice your permit status change:
Once the permit request has been approved, a permit will be issued electronically. When you receive your permit please review your dates carefully. Groups will need to print a copy of their permit and have this on hand when attending the school. If you receive a revised permit throughout the school year, you must bring in the most recent hardcopy of the permit when attending the school.